Dear Delegates, please note that all these information can also be found in the official Welcome Booklet. Please read it carefully and make sure you bring all required items!
Things you should not forget
- Essentials: Travel tickets, valid documents/passport, parental consent (signed), copy of your ID/passport, Visa if required, valid insurance, money and credit/debit card
- Teambuilding: Comfortable clothing and shoes for sports/outdoor activities, waterproof jacket, waterproof shoes
- Eurovillage: Items and food for you national stand, national costume of your country (optional)
- Committee Work: Smart casual clothing, research notes (printers are not available so please print your own material. However, please consider the environment before printing all your materials!)
- Opening Ceremony, General Assembly, Official Receptions, ResourceVillage and Euroconcert: Formal clothing (skirts, dresses or suits for ladies; suits for gentlemen), instrument(s) and music if planning to perform
Delegates are expected to arrive in Munich no later than Friday, 5th April. All participants flying to Munich Airport Franz-Josef-Strauß (MUC) must arrive there before 5:00 p.m.; all participants arriving at Munich Central Station (Hauptbahnhof) or at Munich Central Bus Station (ZOB) must arrive before 6:00 p.m. Furthermore, delegates may not depart any earlier than Sunday, 14th April. Please keep in mind that the Organising team can only pick you up if you arrive at one of these three destinations in time.
At a later date we will provide you with a detailed travel guide in order to give you further travel information, tips and a description of how to get to Munich and our accommodation.
All participants will be accommodated in the same venue for the entire session:
Jugendherberge München Park (Thalkirchen)
For any information, especially regarding extra nights, please contact the organisers, not the youth hostel, as we will take care of your accommodation throughout the whole session.
In case of arrival prior to Friday, April 5th or depart later than Sunday, April 14th extra accommodation can be booked at a cost of 32,00 Euro per person and night. If you need accommodation before/after the session, please contact Celine at email@example.com before March, 22th and pay the extra costs of 32,00 Euro per person/per night in cash at the welcome desk, when arriving in Munich.
First of all you should register on EYP International’s alumni platform. If you do not have an account yet, please take the following steps. If you have an account already, you can skip the first two steps.
- Create an account on the alumni platform
- Activate your account after receiving an e-mail
- Register for the session as a delegate
Please make sure that all your details are up to date before submitting your application.
In order to take part in the 72nd International Session of the European Youth Parliament, one’s parent’s consent is mandatory for taking part in the session for all participants underage. We would ask you to please have this filled out and signed by your parents and bring it with you to Munich. The forms can be found here.
Copy of ID/Passport
Next to the parental consent, we ask you to please bring a copy of your passport/ID. It is sufficient to provide us a copy of the first page of your passport, including your full name, date of birth, nationality and other important information. Please hand in the copy along with the parental consent at the welcome desk upon arrival.
The following European countries require a visa in order to enter Germany: Albania, Bosnia-Herzegovina, Turkey, Ukraine, Belarus, Russia and Georgia. Please note that the visa requirement exemption for people from Serbia, Montenegro and Macedonia applies only to holders of biometric passports.
Please check your Visa requirements at the Federal Foreign Office of Germany’s website.
If you require any assistance in obtaining a visa, such as a formal invitation letter, please contact the organisers at firstname.lastname@example.org as soon as possible.
It is vital that all participants have their own personal travel insurance. Travel insurance will cover eventual loss of luggage, accidents, disease etc. Participants need to make sure to bring their insurance card with them if their respective insurance company requires such a proceeding.
If you have any needs concerning allergies, medical treatment or handicap facilities, please send an email as soon as possible with all the relevant information to email@example.com. We will do our best to make sure everyone will have a great experience in Munich!
Alcohol and behaviour policy
Alcohol (beer and wine respectively) will be available at some events – but the delegates should remember their national legal requirements. As young ambassadors of their country, the delegates are expected to understand that the organisers do not wish the delegates’ stay in the Germany and memories of Munich to be ruined by misbehaviour. The EYP frowns upon overindulgence. Delegates are reminded that any overindulgence in alcohol will result in the delegate’s exclusion from the session on the delegate‘s own expenses. The EYP operates a total zero tolerance policy with drugs.
Delegates are expected to arrive well prepared for Committee Work, which includes carrying out extensive research on the respective topic, as well as following the current news and international political scene. The research and preparation for the session will be beneficial, both to the Delegates‘ personal experience and to the overall quality of the entire session. Remember the concept of EYP and benefit from this unique learning experience that you have in front of you. Committee Work and General Assembly are the basis and highlight of every Session, so please be aware of the seriousness and importance of being active and well prepared for both events. You will receive all necessary information regarding the selection of topics and preparation kit in due time.